Chemstore Proud to Introduce LIT Scholarship Programme

Chemstore LIT Scholarship

It is with great pride that we are announcing the introduction of the Chemstore LIT Scholarship in collaboration with Limerick Institue of Technology

Chemstore are honoured to become part of a “life changing” intiative that enables successful candidates with funding the pursue their studies in industry specific undergraduate programmes.

“LIT student scholarships aim to alleviate financial strain experienced by targeted student, allowing the recipients to concentrate fully on their education and finish their course of study. The programme has proved hugely successful and popular among students who may otherwise struggle to attend college.”

The scholarship allows Chemstore to invest in future talent and develop students with the skills needed to work directly in industry.

The successful candidate Abigail McCann will also take part in a summer internship working directly with Chemstore in the development of our compliance management software Chemstore Connect both on the LIT campus and in other industrial based clients of Chemstore.

The Scholarship awards took place at the Millenium Theatre on the LIT Moylish main campus on January 16th and was a very enjoyable evening to be a part of. To hear some of the past recipients of the award speak on the impact it had made was the highlight.

Deputy President of LIT Students’ Union, Jade Foynes said,

“I would encourage all the sponsors to never underestimate the difference you are making by investing in a student’s potential. Your investment changes lives, it most definitely changed me,” said the Leaders@LIT recipient.

Managing Director of Chemstore, Shane O’Carroll said,

“Chemstore are delighted to join this programme and would like to congratulate Abigail on being the first recipient of the Chemstore Scholarship. We are excited to continue our great relationship with LIT and to be a part of further initiatives in the future. I’d like to thank and congratulate Liam Browne and his team for the brilliant work they are doing, the future is in safe hands with so many talented people now emerging from the institute and beginning their careers in industry.”

Please enjoy this short clip LIT have put together from this year’s Awards Ceremony.

Read the full press release from Limerick Institue of Technology here. To view our full product range click here.

 

Privacy Policy – Compliance With General Data Protection Regulation (GDPR)

 

 

 

 

 

 

Data Protection Policy

 

 

CMS Chemstore Engineering Ltd is committed to conducting its business in accordance with all applicable Data Protection laws and regulations in line with the highest standards of ethical conduct.

This policy outlines the expected behaviours of CMS Chemstore Engineering Ltd employees and any third parties in relation to the use, retention, disclosure, transfer and destruction of any personal data belonging to a Data Subject CMS Chemstore Engineering Ltd is associated with.

Organisational methods for keeping data secure are essential and CMS Chemstore Engineering Ltd believes that it is good practice to keep clear records supported by strong procedures.  Line managers are responsible for ensuring compliance with the principles of the GDPR and to adhere to CMS Chemstore Engineering Ltd’s Data Protection Policy.

This policy is designed to comply with the requirements set out under the General Data Protection Regulations (GDPR).

This policy will be implemented in conjunction with the other CMS Chemstore Engineering Ltd Data Privacy documents including:

  1. The Data Protection Notice
  2. Data Processor Agreements
  3. Data Protection Impact Statement

Definitions

Term Definition
Data Information in a form that can be processed.  It includes both automated data and manual data.
Automated data Any information on computer or information recorded with the intention of putting it on a computer.
Manual data Information that is kept as part of a relevant filing system, or with the intention that it should form part of a relevant filing system.
Data Controller A person who (either alone or with others) controls the contents and use of personal data.  A data controller is the individual or the legal person who controls and is responsible for the keeping and use of the personal information on computer or in a structured manual file.
Data Processor A person who processes personal data on behalf of a data controller but does not include an employee of a data controller who processes such data in the course of his employment.  If an organisation or person holds or processes personal data but does not exercise responsibility for or control over the personal data, then they are deemed to be a “data processor”.
Data Protection Officer (DPO) A CMS Chemstore Engineering Ltd officer with responsibility for the Data Protection compliance of the organisation.
Data Subject A data subject is an individual who is the subject of personal data that is held by a data controller or processed by a data processor
 

 

Data Protection Impact Statement (DPIA)

 

 

A DPIA describes the process designed to identify the risks arising out of the processing of personal data and minimisation of these risks as far and as early as possible.  DPIAs are important tools for negating risk, and for demonstrating compliance, including ongoing compliance, with the GDPR.

GDPR The new EU General Data Protection Regulations (GDPR) – Regulation 2016/679 which comes into effect in May 2018 and replaces the current Data Protection Directive 95/46/EC and the Irish Data Protection Acts.
Personal data Data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of a data controller.
Processing Processing means performing any operation or set of operations on data, including:

·       Obtaining, recording or keeping data;

·       Collecting, organising, storing, altering or adapting the data;

·       Retrieving, consulting or using the data;

·       Disclosing the information or data by transmitting;

·       Disseminating or otherwise making it available;

·       Aligning, combining, blocking, erasing or destroying the data.

 

Retention Policy How long will CMS Chemstore Engineering Ltd hold an individual’s personal data?  This will be influenced by a number of factors. Data must be retained for the least amount of time and will be stored securely and deleted at the appropriate time.
Sensitive Personal Data Any personal data relating to a person’s racial origin; political opinions or religious or other beliefs; physical or mental health; sexual life’; criminal convictions or the alleged commission of an offence; trade union membership.

Principles

Pursuant to the GDPR, the personal data that CMS Chemstore Engineering Ltd holds will be:

  • Processed lawfully, fairly and in a transparent manner in relation to individuals.
  • Collected for specified, explicit and legitimate purposes and not processed in a manner which is incompatible with those purposes.
  • Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
  • Accurate and where necessary, kept up to date. CMS Chemstore Engineering Ltd will take all reasonable steps to ensure that all data which are irrelevant for the purposes for which they are collected shall be deleted.
  • Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.
  • Held securely and protected against unauthorised or unlawful processing and against accidental loss or damage.
  • The DPO shall be responsible for, and be able to, demonstrate compliance and that the above principles are met and to give a copy of the Data Subject’s data on request or to delete it where appropriate.

Legal Basis for collecting data

CMS Chemstore Engineering Ltd will process Personal Data in accordance with all applicable laws and contractual obligations.  CMS Chemstore Engineering Ltd will not process personal data unless at least one of the following requirements are met:

  1. The Data Subject has given consent to the processing of their personal data for one or more specific purposes
  2. Processing is necessary for the performance of a contract to which the Data Subject is party or in order to take steps at the request of the Data Subject prior to entering into a contract.
  • Processing is necessary for compliance with a legal obligation to which the Data Controller is subject
  1. Processing is necessary in order to protect the vital interests of the Data Subject or of another natural person
  2. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Data Controller.
  3. Processing is necessary for the purposes of the legitimate interests pursued by the Data Controller or by a Third Party (except where such interests are overridden by the interests or fundamental rights and freedoms of the Data Subject).

Rights of Users

Right to be informed.

The privacy notice supplied to individuals in regard to the processing of their personal data will be written in clear, plain language which is concise, transparent and easily accessible.

Where data is obtained directly from the data subject, information regarding whether the provision of personal data is part of a statutory or contractual requirement and the details of the categories of personal data, as well as any possible consequences of failing to provide the personal data, will be provided.  Where data is not obtained directly from that data subject, information regarding the source the personal data originates from and whether it came from publicly accessible sources, will be provided.

Right to access. Any Data Subject may contact CMS Chemstore Engineering Ltd to confirm whether or not the Data Subject’s personal data is being processed. The categories of personal data processed will be clarified as well as the purposes for processing, the categories of recipients to whom personal data have been or will be disclosed and the envisaged storage period or criteria to determine that period.  Where a request is manifestly unfounded, excessive or repetitive, a reasonable fee will be charged.  All requests will be responded to without delay and at the latest, within one month of receipt.

Right to withdraw consent. Where consent is the basis for the processing of data the Data Subject may withdraw the consent at any time by contacting the DPO.

Right to rectification. Any Data Subject has the right to have inaccurate or incomplete personal data stored about them rectified.  Requests for rectification will be responded to within one month; this will be extended by two months where the request is complex.

Right to object. In case processing is based on a legitimate interest to run, maintain and develop the business CMS Chemstore Engineering Ltd, any Data Subject has the right to object at any time to processing of the Data Subject’s personal data unless for the provision of business or if CMS Chemstore Engineering Ltd demonstrate other compelling legitimate grounds for processing that override the Data Subject’s interests, rights and freedoms, or for legal claims. Notwithstanding any consent granted beforehand for direct marketing purposes, any Data Subject has the right to prohibit CMS Chemstore Engineering Ltd from using his/her personal data for direct marketing purposes, by contacting the DPO or by unsubscribing from direct marketing messages.

Right to restriction of processing. Individuals have the right to block or suppress CMS Chemstore Engineering Ltd processing of personal data.  The processing of personal data will be restricted:

  1. Where an individual contests the accuracy of the data held and where CMS Chemstore Engineering Ltd has verified the inaccuracy.
  2. Where an individual had objected to the processing and CMS Chemstore Engineering Ltd is considering whether their legitimate grounds override those of the individual
  • Where the processing is unlawful and the individual opposes erasure and requests restriction instead
  1. Where CMS Chemstore Engineering Ltd no longer needs the personal data but the individual requires the data to establish, exercise or defend a legal claim.

Right to data portability. Any Data Subject has the right to receive Data Subject’s personal data from us in a structured, commonly used and machine-readable format.

Right to erasure. Data Subjects may request the deletion or removal of personal data where there is no compelling reason for its continued processing.  This would include:

  1. Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed
  2. When the Data Subject withdraws their consent
  • When the Data Subject objects to the processing and there is no overriding legitimate interest for continuing the processing
  1. The personal data was unlawfully processed
  2. The personal data is required to be erased in order to comply with a legal obligation.

CMS Chemstore Engineering Ltd may object to a request for erasure:

  1. To exercise the right of freedom of expression and information
  2. To comply with a legal obligation
  • For public health purposes in the public interest
  1. The exercise or defence of a legal claim.

Privacy Impact Assessment (PIA) and Data Protection Design

PIAs are compulsory under the GDPR.  It is essentially a risk assessment of proposed processing of personal data that is likely to result in a high risk of the data subject’s rights.  A PIA must be carried out prior to commencing that processing.  It should be noted that if CMS Chemstore Engineering Ltd comes to the attention of the Office of the Data Protection Commissioner, the PIA will be the first line of defence.

Conducting a PIA will improve awareness in CMS Chemstore Engineering Ltd of the data protection risks associated with a project.  Carrying out a PIA is good practice and a useful tool to help CMS Chemstore Engineering Ltd as Data Controller to comply with protection law. This will help to improve the design of your project and enhance your communication about data privacy risks with relevant stakeholders. Some of the benefits of conducting a DPIA are as follows:

  • Ensuring and demonstrating that CMS Chemstore Engineering Ltd complies with the GDPR and avoids sanctions.
  • Inspiring confidence in the public by improving communications about data protection issues.
  • Ensuring data subjects are not at risk of their data protection rights being violated.
  • Enabling CMS Chemstore Engineering Ltd to incorporate “data protection by design” into new projects.
  • Reducing operation costs by optimising information flows within a project and eliminating unnecessary data collection and processing.
  • Reducing data protection related risks to CMS Chemstore Engineering Ltd.
  • Reducing the cost and disruption of data protection safeguards by integrating them into project design at an early stage.

Data Protection by design means embedding data privacy features and data privacy enhancing technologies directly into the design of projects at an early stage. This will help to ensure better and more cost-effective protection for individual data privacy.

Data Protection Officer (DPO)

A DPO will be appointed to:

  • Inform and advise CMS Chemstore Engineering Ltd and its employees about their obligations to comply with the GDPR and other data protection laws;
  • Monitor CMS Chemstore Engineering Ltd’s compliance with GDPR and other laws, including managing internal data protection activities, advising on data protection impact assessments, conducting internal audits and providing the required training to staff members.

The DPO will report to the highest level of management at CMS Chemstore Engineering Ltd.  Sufficient resources will be provided to the DPO to enable them to meet their GDPR requirements.

All enquiries should be made in writing to privacy@chemstore.ie or privacy@chemstore.co.uk.

Direct Marketing

Direct marketing can be described as the communication (by whatever means) of any advertising or marketing material which is directed at particular individuals. Consent is central to the rules on direct marketing and CMS Chemstore Engineering Ltd will strive to obtain an individual’s consent before sending any marketing material.  To be valid, consent must be knowingly and freely given, clear and specific.  CMS Chemstore Engineering Ltd will keep a clear record of what has been consented to, when are where this consent has been obtained so that compliance may be demonstrated in the event of a complaint.

The clearest way of obtaining consent is to invite the customer to tick an opt-in box confirming that they wish to receive marketing messages via specific channels.  CMS Chemstore Engineering Ltd will strive, in conjunction with their IT Support, to ensure that communication involves a positive action on the part of the individual to consent to direct marketing.  There will be a clear and positive statement explaining that the action indicates consent to receive marketing messages from CMS Chemstore Engineering Ltd.  Best practice is to provide an unticked opt-in box and invite the person to confirm their agreement by ticking.  CMS Chemstore Engineering Ltd will ensure that the language used is clear and easy to understand.

The right to object to marketing is absolute and CMS Chemstore Engineering Ltd must stop processing for these purposes when someone objects. This is so for business to business marketing.

Data Access Request (DAR) and Data Rectification or Deletion Requests (DRDR) – Procedures

  1. All data access requests directed to CMS Chemstore Engineering Ltd must be in writing. On receipt of a request from a data subject please advise them to put the request in writing and address it to the relevant company officer (DPO).
  2. Ensure the letter of request is date-stamped on receipt. CMS Chemstore Engineering Ltd must reply to the request within 40 days of receipt of same.
  3. The relevant company officer must ensure that the request is valid and sufficient identification is required in order to identify the data subject.
  4. No administration fee will be charged for considering and/or complying with such a request unless the request is deemed to be unnecessary or excessive in nature.
  5. If the request cannot be fully complied with within the time frame the DPO shall provide the following information to the Data Subject
    1. An acknowledgement of the receipt of the request
    2. Any information located to date
    3. Details for any requested information which will not be provided to the Data Subject, the reason(s) for refusal, and any procedures available for appealing the decision
    4. An estimated date by which any remaining responses will be provided
    5. An estimate of any costs to be paid by the Data Subject (e.g. where the request is excessive in nature)
    6. The name and contact details of the CMS Chemstore Engineering Ltd individual to be contacted for follow up.
  6. It should be noted that it may arise where providing the information requested by the Data Subject would disclose Personal data about another individual and in such cases, information must be redacted or withheld a may be necessary or appropriate to protect that person’s rights.
  7. A search should be undertaken within CMS Chemstore Engineering Ltd no matter what the format and all data identified should be reviewed by the DPO.
  8. A final decision on disclosure/deletion of the requested information will be taken by the DPO, in conjunction with any other Director of CMS Chemstore Engineering Ltd where appropriate and as required.
  9. The extracted data is collated into an easily understood format and sent by registered post to the Data Subject.
  10. For DRDR the information is deleted from each of the systems on which it is located, including shredding of hardcopy documents. The IT administrator should be informed that the information should be fully deleted from the system.
  11. The DPO will keep copies of all DAR and DRDR requests on a registered file.

Data Protection Training

All CMS Chemstore Engineering Ltd employees that have access to Personal Data will have their responsibilities under this policy outlined to them as part of their staff induction training.

Further information and guidance can be obtained on the Data Protection Commissioner’s website www.dataprotection.ie.

Third-Party Processors

In the course of its role as Data Controller, CMS Chemstore Engineering Ltd engages a number of Data Processors to process Personal Data on its behalf. In each case, a formal, written contract is in place with the Processor, outlining their obligations in relation to the Personal Data, the specific purpose or purposes for which they are engaged, and the understanding that they will process the data in compliance with the Irish Data Protection legislation and the GDPR.

These Data Processors include:

–         Salesforce

–         FBS Business Systems

–         Pegasus Opera

–         Finance Providers

–         TNT

–         O’Carroll Crane Hire & Haulage

–         Aqua Trans International Ltd.

–         Gore Transport

–         Expeditors

This list may be amended as required.

Sending Personal Data Outside the EEA

Personal data shall not be transferred to a country or territory outside the EEA unless that county or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

CMS Chemstore Engineering Ltd will transfer personal data only where the organisation receiving the personal data has provided adequate safeguards. Individuals’ rights must be enforceable and effective legal remedies for individuals must be available following the transfer.

CMS Chemstore Engineering Ltd will use Model Contract Clauses, Binding Contract Rules or Binding Corporate Rules for Processor or other contractual arrangements in order to establish adequate safeguards to protect the rights and provide remedies to Data Subjects where their data is transferred outside the EEA.

Data Protection Breach

Any loss of personal data in paper or digital format will be responded to and managed in accordance with CMS Chemstore Engineering Ltd data Security Breach Procedures and in compliance with the provisions set out in the Data Protection Commissioner’s personal data Security Breach Code of Practice and available at https://www.dataprotection.ie/docs/Data_Security_Breach_Code_of_Practice/1082.htm

It is essential that all incidents (including suspected incidents) which give rise to the risk of unauthorised disclosure, loss, destruction or alteration or personal data are reported without delay to the DPO.

Incidents can include:

  • Minor incidents which do not actually result in unauthorised disclosure, loss, destruction or alteration of personal data;
  • Major incidents for example: loss or theft of devices such as laptops, files or unauthorised access to the company environment.

A data protection breach can happen for a number of reasons, including:

  • Loss or theft of data or equipment on which data is stored
  • Loss of theft of documents
  • Inappropriate access controls allowing unauthorised use
  • Equipment failure
  • Human error
  • Unforeseen circumstances such as flood or fire
  • A hacking attack
  • Obtaining information from the organisation by deception
  • Misaddressing of e-mails
  • Improper dissemination of information

In the event of a data breach happening, the DPO must be notified immediately.  it must not be assumed that someone else has already notified the breach.

The breach should be notified using a Personal Data Security Breach Form set out in Appendix 1 of this policy.

The DPO will assess the breach and make a decision on the next steps to be taken.

After a review of the breach by the DPO, if the data breached affects the rights of a data subject, the DPO will inform the Office of the Data Protection Commissioner of the breach within 72 hours of CMS Chemstore Engineering Ltd becoming aware of the breach.

A summary of any data breach that occurs, containing the facts relating to the personal data breach, its effects and the remedial action taken, will be recorded in a log maintained by the DPO.

Organic Peroxide Storage

Organic Peroxides

Organic Peroxides are unstable chemical compounds which decompose at relatively low temperatures. With the correct precautions taken they can be stored safely. The prevention of undesired decomposition reactions during storage requires knowledge of the peroxide and its general properties. Personnel who have been trained and understand organic peroxide storage will be able to handle the chemical safely.

There are two important factors when storing organic peroxide

  1. Minimisation of peroxide decomposition.
  2. Reducing the effects of such a decomposition.

The following is a guideline to minimise the probability of a peroxide decomposition by limiting the heat exposure of the product and preventing contamination.

Recommendations will be given below as well as specific measures for temperature-controlled products. These recommendations are based on Chemstore’s experience and knowledge. There are also insurance and local regulations which must be taken into consideration in the design and construction of storage units.

chemical fire

Safety Aspects

Organic peroxide is thermally unstable due to the weak bond in the molecular structure. As a result, organic peroxides are heat sensitive and will decompose significantly above a certain temperature. This temperature is specific to each individual peroxide.

During its decomposition heat is released and the rate of its decomposition increases with temperature. If this heat cannot be transferred to the environment due to a reduced surface area from stacking or high ambient temperatures, self-heating will accelerate and lead to violent combustion or thermal explosion.

Every peroxide has a temperature at which the self-heating accelerates. This temperature is designated as the SADT – Self Accelerating Decomposition Temperature. At or above this temperature a reaction will take place. Due to this, temperature control and high-temperature alarms are required for storage.

Peroxide Storage

organic peroxide storage

A number of organic peroxides can be safely stored at ambient temperature, most require some form of temperature control. The maximum temperature allowed by regulatory agencies is the control temperature Tc⁰ this temperature together with the emergency temperature (Tem see temperature control and monitoring on this page) are from the SADT as follows:

peroxide storage optimum tempature

However, for longer shelf life, lower temperatures than the control temperatures are generally recommended. At this recommended storage temperature (Ts) as indicated on the product label, the product will be stable and quality loss will be minimal.

As each organic peroxide has its own specific storage temperature, consult the Safety Data Sheet (SDS)

The temperature must be maintained at or below the recommended storage temperature, refer to the SDS or product data-sheet.

Organic peroxides must be protected from direct sunlight and all other sources of heat.

Specific attention should be given to

  • Windows or clear lite roof panels (not recommended)
  • Heating systems (radiators, warm water pipes etc).

Cooled storage rooms should be provided with at least two independent temperature alarms. An alarm is recommended when the storage temperature is exceeded by 5⁰C.  If this is the case the store should be inspected. The temperature alarm should incorporate a delay device to allow for intermittent short temperature increase which results from inspection, loading and unloading. Any possibility of alarm de-activation should be countered with an automatic alarm re-activation.

Non-cooled storage rooms should be provided with an alarm set at the emergency temperature but not higher than 45⁰C. it is important that a signal from the mentioned alarm system should not escape notice at any time including nights, weekends, etc. and that appropriately trained personnel are alerted. There should be a dual power supply for the alarm system.

Guidelines for Peroxide Storage Buildings

storage container for peroxide storage

The floor should be seamless, easy to clean and made from a non-combustible and non-absorbent material. A slight slope is recommended. This will direct liquids and allow for easier cleanup. Extreme caution must be taken when collecting this liquid to prevent trapping of organic peroxides. As fire fighting water may carry peroxide, it should be directed into a sump area underneath the floor with a provision for emptying.

Drainage systems should not be in direct contact with the site sewer system to allow control of the peroxide. Fire fighting water can carry burning peroxide with it as it drains away. Observe local regulations with respect to the containment of fire fighting water.

A storage building should be adequately provided with lightning protection. The colour of the store  externally should be light in colour. Construction materials should be compatible with organic peroxides or coated to prevent contamination.

Ventilation openings should be covered with grilles and be at least 1% of the walled area.

Placement of organic peroxide stores with respect to essential equipment or services, buildings, roadways, waterways etc. must be considered. There is no definitive distance stated but typically a distance of 10m for the storage of 1 ton and 20m for the storage of 20 ton of organic peroxide. Local regulations must also be considered.

Walls, roof and door(s) should be insulated. The insulating material should be non-flammable or flame-retardant. To avoid absorption of moisture and to retain the insulating properties, non-absorbent material (closed cell structure) should be used.

The material should be resistant to solvents used in the products to be stored. If the insulating material is not solvent resistant it should be covered with cladding material.

Any equipment including the cooling unit that may generate heat or sparks should be located outside the storage building, away from the entrance so as to reduce the electrical requirements. Any electrical equipment having direct contact with the inside air should be explosion-proof.

Moving parts and openings should be protected from becoming icebound by atmospheric moisture. In contrast to non-cooled storage, there should be no ventilation openings in the door or walls. If fresh air ventilation is required, the following items should be considered.

  • The replacement rate should be minimised.
  • The outside air intake must not be allowed to warm up the stored peroxides.
  • If a sprinkler system is required it should be a dry type system.

If you would like to speak to a Chemstore sales engineer get in touch here.

how to handle peroxides
Chemstore were delighted to be exhibiting the Firevault brand and representing Ireland with a host of other great companies at ADIPEC 2016 in Abu Dhabi

Chemstore continued a brilliant working relationship with Enterprise Ireland this week and were delighted to be exhibiting at ADIPEC 2016.

The Irish pavilion stand organised by Rachel Kouyoumdjis, Enterprise Ireland’s market adviser in Abu Dhabi provided a fantastic platform for six Irish companies to present offerings to the Oil & Gas market in the region.

It was Chemstore’s second time exhibiting after a very successful show in 2015. This year proved no different as the company was able to meet with key people from global companies in the Oil & Gas industry such as Halliburton, ADNOC and Technip to name a few.

In a depressed Oil & Gas market it was refreshing to hear of the opportunities available for the Firevault brand in an Opex and maintenance spending market and the future looks very promising for the product range in the UAE.

It was also a fantastic opportunity to meet with the Irish Ambassador for the UAE Patrick Hennessy and hear his valuable insight on market conditions in the region and also where the opportunities exist.

 

Shane O’Carroll (Chemstore) speaking to ADIPEC TV

 

Irish Ambassador for the UAE Patrick Hennessy speaks to ADIPEC TV.

 

 

The expert guide to safe storage of hazardous materials in laboratories.

Introduction

 

From speaking to our existing clients we repeatedly hear of uncertainty and lack of clear information and guidance on how to identify, quantify and alleviate the risks with hazardous materials in the workplace. Without accurate information we understand it makes it difficult to prepare for the risks and to be aware of what hazards are currently in your workplace.

With that in mind, we are here to enable you with the right information and tools to eliminate the risk.

The following guidance document will make it clear what steps you need to take to create a safe and compliant laboratory.

The use of hazardous and volatile materials is part of daily processes in the majority of labs in universities, research facilities and production plants worldwide. It is currently not feasible to avoid the use of hazardous materials and what is often neglected is unsafe storage of these materials. Improper storage of these materials creates a prominent risk to human life, the environment and the business itself.

 

 

 

We have broken down this process down into 4 areas:

 

 

  1. Risk Assessment

  2. Segregation of incompatible materials

  3. Storage of flammable materials

  4. Emergency preparedness and planning

 

 

 

 

1.Risk Assessment

 

Labs across all areas of industry that haven’t undergone an adequate hazardous material storage assessment exhibit common shortcomings. There is often no defined storage system which determines risks with each type of material present in the lab. Such facilities have the following unsafe storage systems and practices:

 

–        Chemicals stored on lab worktops, benches and the floor

–        Materials stored on structurally fragile shelves and above eye level.

–        Not enough storage space for the hazardous material containers

–        Unsafe containers used to store materials e.g. wooden cupboards

–        Gas Cylinders located internally within a lab unnecessarily

–        Flammables not stored in fire rated cabinets

–        Excessive quantities of flammables stored internally within a lab

–        Absence of inventory or stock management system for chemicals in the lab

 

 

 

 

 

 

Tips:

 

  • Planning and forecasting for the exact activities and work that will be carried out in the lab should be documented in advance of the activities beginning. E.g. Distillation, HPLC, GC.
  • Identification of each material that will be used in each process is imperative before the work begins.
  • Quantification of the amount of each material you will require: no more or less than required should be present in the lab at one time.
  • One of the most important checks you need to make is that you have access to the SDS (Safety Data) sheets for each material. The SDS sheets will provide critical information for any material used in your process and the hazards associated.
  • It is a legal requirement under REACH regulations (EC) No. 1907/2006 that the manufacturer/supplier of the materials provide each SDS to you. For best practice you should consult the data sheets for each material before it is stocked in your laboratory.
  •  Once you have identified all of the above it will the enable you to begin assessing the risks that all operators in your lab will be exposed to and how to best mitigate those risks.

 

 

 

2.Segregation of incompatible materials

 

Our team often find when meeting our clients on site that one common practice is forgotten in laboratories. There is often one designated area/cabinet or container for all hazardous materials to be stored internally. Flammables, Oxidisers, Toxic and Corrosive liquids to name a few will be stored together.

Incompatible chemicals need to be segregated according to the hazard classes of each material. This is as important as with an adequate segregation scheme adverse reactions between incompatible chemicals such as oxidisers and flammables can be avoided.

ghs-labels-cut-out

 

Tips:

–  When developing a segregation scheme for chemicals in the lab, your first point to check should be section 2 of the SDS sheets ‘ Hazards Identification ‘

–  Ensure you have adequate space in your facility to allow for safe segregation and storage of each class of material.

– Some materials will have more than one hazard associated. In this case you should always identify the address the most prominent risk first.

e.g. Dimethlychlorosilane is both flammable and corrosive. In this case it would be best practice to address the flammable risk as a priority.sds

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Storage of flammable materials

 

There is no doubt that the biggest area for concern our team always highlight with clients is the lack of awareness when storing flammable liquids internally. When carrying out a risk assessment of your laboratory and the hazardous liquids you are using and storing, you should immediately identify the flammable materials. Once you have documented an accurate list, you should then quantify in litres how much flammable materials you absolutely need to store internally in your laboratory.

It is now a legal requirement that flammables must be stored in safety storage cabinets that satisfy the requirements of EN 14470-1.

We would also like to reiterate that where possible the quantities of flammables be kept to a minimum.

Please watch the following video that will certainly portray how the negligent handling and storage of flammable liquids could have serious consequences. Risk is always present when handling and storing flammable liquids, so be the one to act and not react after it’s too late!

 

 

 

 

4.Emergency preparedness and planning.

 

If you neglect the above safety procedures when handling and storing hazardous materials in your lab that you are exposing your employees, the public and the environment to untenable risks.

 

  • Insurance in many cases will become void if a fire or explosion occurs in your facility.
  • The company and its owners will be liable for any damage to persons, property and the environment.
  • Damage to your facility could cause long downtime and incalculable effects to the company’s reputation.

commercial-emergency-planning

In order to create the safest possible environment in your laboratory the final step you need to take is to create an emergency response plan in the event an accident occurs.This plan should be carefully written and shared with all employees. All tier 1 organisations are legally required produce an emergency response plan to the local    authorities as part of COMAH Regulations 2015.

Emergency response plans need to be prepared addressing all four areas above in detail including accident scenarios with the hazardous materials present in you laboratory.  Once this emergency response plan has been drafted and approved by the certified body in your organisation, an open correspondence should be opened with the local emergency services and the Health & Safety authorities detailing this plan.

Conclusion

 From gathering extensive feedback from our valued client base and extensive research carried out throughout our 23 years in business, we are constantly striving to provide our clients with the tools and knowledge to eliminate the risks associated with hazardous material storage in industry.

A key strength of Chemstore throughout its history has been anticipating and responding to the needs of our clients. Increasing the level of safety in your workplace is where our work begins. We will enable you to reduce risk, liability and downtime on your site. We will take your business beyond the legal requirements for health & safety and social responsibility in your organisation.

 

 

 

 

 

 

 

SEVESO III TO BE IMPLEMENTATED INTO LEGISLATION BY JUNE 1ST 2015

SEVESO III is defined as “an occurrence such as a major emission, fire or explosion resulting from uncontrolled developments in the course of the operation of any establishment covered by this Directive, and leading to a serious danger to human
Servesohealth or the environment, immediate or delayed, inside or outside the establishment, and involving one or more dangerous substances.” The SEVESO III directive differs from the SEVESO II directive. The SEVESO III directive will effect all existing operators at different levels.

These new COMAH regulations are to improve the regulatory regime and thereby improve safety. The new regulations will put more responsibility on the operator to ensure all interested parties are fully informed of what types of Chemicals are being stored and what safety measures are in place to both prevent accidents and to ensure that a proper emergency response plan is in place. SEVESO III covered specific sites which had been identified as

“SEVESO” sites.  The new directive will cover all sites who use or store large quantities of Hazardous Materials. All operators who require the storage of large quantities of dangerous substances on site, will now be compelled to give formal notification to the Health & Safety Authority. The Central Competent Authority (CCA). The operator will also need to inform the Local Authority in relation to Emergency Response Plans and the safety measures which have been put in place by the ope

How does this affect you?

You are legally liable to meet all aspects of this Directive. And how can CHEMSTORE help you to meet your responsibilities in protecting you, your employees and your assets. Our Health & Safety Director and our Technical Engineering team can offer you a free consultation and a Free Site Assessment to ensure you are compliant. We can design and manufacture hazardous material storage units and systems to suit your specific needs. We have Drum/IBC Stores, Flammable Stores, HAZMAT Stores, Steel and Plastic Sump units and systems. Chemstore can provide a complete range of container and containment systems. We will ensure that you are fully compliant with the new legislation and we will advise and train your operators in both the proper and safe storage of Chemicals and the proper and safe handling of these chemicals. Chemstore have been supplying Industry with our technical advice and our specialist systems for the last 22 years. We have at your service fully qualified technical engineers and highly qualified Occupational Health & Safety professionals who can provide a comprehensive certified Chemical Safety Awareness Program. Chemstore have the experience and knowledge, we are also the only ISO 9001 accredited Chemical Storage manufacturer in Ireland. All our designs are accompanied by a Structural Engineers Certificate and have a 10 year structural guarantee. Chemstore are also the first in the World to manufacture a Hazardous Material Store to the highly regulated DNVGL 2.7-2 certification standard.

Need help on getting compliant? Contact our Irish sales team >>

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